Purchase to Pay Officer

Flexsource NI are recruiting for a Purchase to Pay Officer in the Newry area on a temporary full time basis, paying £15.74 per hour

Job Purpose:

The Purchase to Pay Officer will support the Purchase to Pay Supervisor in delivering an efficient, accurate and compliant Purchase to Pay (P2P) service. The post holder will provide a comprehensive financial service that meets the operational needs of the Council, regulatory bodies and statutory agencies, ensuring all transactions are processed in line with Council policies and audit requirements.

Responsibilities:

• Administer the Council’s Purchase to Pay systems, including raising purchase orders, processing PO and non-PO invoices, and maintaining accurate cost coding.
• Provide advice and support to staff on purchase orders, payments and system use via the P2P helpdesk.
• Process creditor payments for Revenue and Capital expenditure in line with Council policies and audit regulations.
• Maintain and review supplier records, purchase ledgers and approval workflows, ensuring data accuracy and compliance.
• Operate BACS, manual payments and imprest systems, including reconciliations of bank and petty cash accounts.
• Prepare weekly payment runs, bank lodgements and income summaries across Council departments.
• Administer subsistence payments, CIS deductions, VAT information and pro-forma invoices.
• Produce financial reports, journals, accruals and month-end/year-end information as required.
• Liaise with internal and external stakeholders, including suppliers, contractors, auditors and Council departments.
• Support service delivery through training, supervision, compliance, record-keeping and deputising for the Purchase to Pay Supervisor when required.

Essential Requirements:

• Experience working in a financial, accounting or purchase-to-pay environment, processing a high volume of financial transactions.
• Experience using financial or purchase-to-pay systems, with accurate data input and reporting.
• Knowledge of financial controls, audit requirements and governance procedures.
• Strong organisational, communication and stakeholder-liaison skills, with a high level of accuracy and attention to detail.

Desirable Criteria:

• Experience of working within a local government or public-sector finance environment.
• Experience using systems such as Pecos, SUN, Vision, Konducta or similar financial systems.
• Knowledge of BACS payments, VAT returns or Construction Industry Scheme (CIS) administration.
• Experience of training, mentoring or supervising staff

Apply today, or for more information contact Ciaran at Flexsource

Job Purpose:

The Purchase to Pay Officer will support the Purchase to Pay Supervisor in delivering an efficient, accurate and compliant Purchase to Pay (P2P) service. The post holder will provide a comprehensive financial service that meets the operational needs of the Council, regulatory bodies and statutory agencies, ensuring all transactions are processed in line with Council policies and audit requirements.

Responsibilities:

·        Administer the Council’s Purchase to Pay systems, including raising purchase orders, processing PO and non-PO invoices, and maintaining accurate cost coding.

·        Provide advice and support to staff on purchase orders, payments and system use via the P2P helpdesk.

·        Process creditor payments for Revenue and Capital expenditure in line with Council policies and audit regulations.

·        Maintain and review supplier records, purchase ledgers and approval workflows, ensuring data accuracy and compliance.

·        Operate BACS, manual payments and imprest systems, including reconciliations of bank and petty cash accounts.

·        Prepare weekly payment runs, bank lodgements and income summaries across Council departments.

·        Administer subsistence payments, CIS deductions, VAT information and pro-forma invoices.

·        Produce financial reports, journals, accruals and month-end/year-end information as required.

·        Liaise with internal and external stakeholders, including suppliers, contractors, auditors and Council departments.

·        Support service delivery through training, supervision, compliance, record-keeping and deputising for the Purchase to Pay Supervisor when required.

Essential Requirements:

·        Experience working in a financial, accounting or purchase-to-pay environment, processing a high volume of financial transactions.

·        Experience using financial or purchase-to-pay systems, with accurate data input and reporting.

·        Knowledge of financial controls, audit requirements and governance procedures.

·        Strong organisational, communication and stakeholder-liaison skills, with a high level of accuracy and attention to detail.

Desirable Criteria:

·        Experience of working within a local government or public-sector finance environment.

·        Experience using systems such as Pecos, SUN, Vision, Konducta or similar financial systems.

·        Knowledge of BACS payments, VAT returns or Construction Industry Scheme (CIS) administration.

·        Experience of training, mentoring or supervising staff

Apply today, or for more information contact Ciaran at Flexsource